--- title: How to provide Alternative Text for ePIL content description: Add alternative text (Alt Text) to Word Document --- [Skip to content](https://support.datapharm.com/knowledge/how-to-provide-alternative-text-for-epil-content#main-content) English Show submenu for translations ![6789782.fs1.hubspotusercontent-na1.nethubfs6789782Product logosDatapharm\_RGB\_Logo1 (3)-4](https://support.datapharm.com/hs-fs/hubfs/social-suggested-images/6789782.fs1.hubspotusercontent-na1.nethubfs6789782Product%20logosDatapharm_RGB_Logo1%20(3)-4.png?width=500&height=115&name=6789782.fs1.hubspotusercontent-na1.nethubfs6789782Product%20logosDatapharm_RGB_Logo1%20(3)-4.png) - [Datapharm homepage](https://www.datapharm.com/) Open main navigation Close main navigation - [Datapharm homepage](https://www.datapharm.com/) - English Show submenu for translations - www.datapharm.com www.datapharm.com Welcome to the emc academy - There are no suggestions because the search field is empty. 1. [emc publisher](https://support.datapharm.com/knowledge/emc-publisher?hsLang=en) 2. [Uploading Documents & Content](https://support.datapharm.com/knowledge/emc-publisher?hsLang=en#uploading-documents-content) # How to provide Alternative Text for ePIL content Tables, graphs, and images cannot always be interpreted correctly when an ePIL is accessed using assistive technologies. Patients may view ePIL content using screen readers or request alternative formats through the emc Accessibility Service, such as large print, audio, or Braille. To ensure the information remains accessible, any important content contained within tables, graphs, or images must be provided as alternative text. ### Preparing the alternative text file The alternative text must be provided as a **separate Word document**. - Include **only the alternative text** that will replace the table, graph, or image. - Do **not** include the full PIL content. - Ensure the alternative text accurately conveys the information presented in the original table, graph, or image. ### Steps to change image into Alternative Text  1. Go to **Insert \> Pictures** and choose your image. 2. Open the Alt Text panel - Right‑click the image and select **Edit Alt Text**, or - Select the image and go to **Picture Format \> Alt Text** ![](https://support.datapharm.com/hs-fs/hubfs/undefined-Sep-18-2026-02-40-10-8017-PM.png?width=670&height=342&name=undefined-Sep-18-2026-02-40-10-8017-PM.png) 3. Write your description - Add a short, clear description explaining what the image is showing - Focus on what the patient *needs to understand* - Example: *“Diagram showing how to split the tablet in half.”* - Avoid starting with “Image of…” 4. If an image does not contain essential information, tick **Mark as decorative**. Screen readers will skip decorative images. 5. Repeat for all images. Make sure every meaningful image has alt text. ### 💡Tips for Effective Alt Text - Be clear, specific, and succinct.​ - Only describe information the image conveys that isn’t obvious from the text. - For patient leaflets, focus on patient-relevant content (e.g., steps, warnings, labelling details).​ - [emc](https://support.datapharm.com/knowledge/emc?hsLang=en#main-content) - [What is the emc?](https://support.datapharm.com/knowledge/emc?hsLang=en#what-is-the-emc) - [How to Use emc](https://support.datapharm.com/knowledge/emc?hsLang=en#how-to-use-emc) - [PIL Help](https://support.datapharm.com/knowledge/emc?hsLang=en#pil-help) - [SmPC Help](https://support.datapharm.com/knowledge/emc?hsLang=en#smpc-help) - [Definitions](https://support.datapharm.com/knowledge/emc?hsLang=en#definitions) - [Datapharm Hub](https://support.datapharm.com/knowledge/datapharm-hub?hsLang=en) - [emc publisher](https://support.datapharm.com/knowledge/emc-publisher?hsLang=en#main-content) - [Getting Started with emc Publisher](https://support.datapharm.com/knowledge/emc-publisher?hsLang=en#getting-started-with-emc-publisher) - [Products & Product Groups](https://support.datapharm.com/knowledge/emc-publisher?hsLang=en#products-product-groups) - [Uploading Documents & Content](https://support.datapharm.com/knowledge/emc-publisher?hsLang=en#uploading-documents-content) - [Submissions, Status & Change Requests](https://support.datapharm.com/knowledge/emc-publisher?hsLang=en#submissions-status-change-requests) - [Troubleshooting Uploads & Submissions](https://support.datapharm.com/knowledge/emc-publisher?hsLang=en#troubleshooting-uploads-submissions) - [emc med data (dm+d)](https://support.datapharm.com/knowledge/emc-med-data-dmd?hsLang=en#main-content) - [What is emc med data (dm+d)](https://support.datapharm.com/knowledge/emc-med-data-dmd?hsLang=en#what-is-emc-med-data-dmd) - [How to Use emc med data (dm+d)](https://support.datapharm.com/knowledge/emc-med-data-dmd?hsLang=en#how-to-use-emc-med-data-dmd) - [Product Categories](https://support.datapharm.com/knowledge/emc-med-data-dmd?hsLang=en#product-categories) - [Submissions to the NHSBSA](https://support.datapharm.com/knowledge/emc-med-data-dmd?hsLang=en#submissions-to-the-nhsbsa) - [Frequently Asked Questions](https://support.datapharm.com/knowledge/emc-med-data-dmd?hsLang=en#frequently-asked-questions) - [emc med data browser](https://support.datapharm.com/knowledge/emc-med-data-browser?hsLang=en#main-content) - [What is emc med data browser](https://support.datapharm.com/knowledge/emc-med-data-browser?hsLang=en#what-is-emc-med-data-browser) - [How to Use emc med data browser](https://support.datapharm.com/knowledge/emc-med-data-browser?hsLang=en#how-to-use-emc-med-data-browser) - [emc med data supply chain](https://support.datapharm.com/knowledge/emc-med-data-supply-chain?hsLang=en#main-content) - [What is emc supply chain?](https://support.datapharm.com/knowledge/emc-med-data-supply-chain?hsLang=en#what-is-emc-supply-chain) - [How to Use emc supply chain](https://support.datapharm.com/knowledge/emc-med-data-supply-chain?hsLang=en#how-to-use-emc-supply-chain) - [emc icomply app](https://support.datapharm.com/knowledge/emc-icomply-app?hsLang=en#main-content) - [What is the emc icomply App?](https://support.datapharm.com/knowledge/emc-icomply-app?hsLang=en#what-is-the-emc-icomply-app) - [How to Use the emc icomply App](https://support.datapharm.com/knowledge/emc-icomply-app?hsLang=en#how-to-use-the-emc-icomply-app) - [Keeping Up-to-Date](https://support.datapharm.com/knowledge/emc-icomply-app?hsLang=en#keeping-up-to-date) - [emc icomply desktop](https://support.datapharm.com/knowledge/emc-icomply-desktop?hsLang=en#main-content) - [What is emc icomply desktop?](https://support.datapharm.com/knowledge/emc-icomply-desktop?hsLang=en#what-is-emc-icomply-desktop) - [How to Use icomply desktop](https://support.datapharm.com/knowledge/emc-icomply-desktop?hsLang=en#how-to-use-icomply-desktop) - [emc icomply management system](https://support.datapharm.com/knowledge/emc-icomply-management-system?hsLang=en#main-content) - [How to Use emc icomply management system](https://support.datapharm.com/knowledge/emc-icomply-management-system?hsLang=en#how-to-use-emc-icomply-management-system) - [Groups](https://support.datapharm.com/knowledge/emc-icomply-management-system?hsLang=en#groups) - [Users](https://support.datapharm.com/knowledge/emc-icomply-management-system?hsLang=en#users) - [Reports](https://support.datapharm.com/knowledge/emc-icomply-management-system?hsLang=en#reports) - [emc pi portal](https://support.datapharm.com/knowledge/emc-pi-portal?hsLang=en#main-content) - [What is emc pi portal?](https://support.datapharm.com/knowledge/emc-pi-portal?hsLang=en#what-is-emc-pi-portal) - [How to Use emc pi portal](https://support.datapharm.com/knowledge/emc-pi-portal?hsLang=en#how-to-use-emc-pi-portal) - [Additional Help](https://support.datapharm.com/knowledge/emc-pi-portal?hsLang=en#additional-help) - [emc analytics](https://support.datapharm.com/knowledge/emc-analytics?hsLang=en#main-content) - [What is emc analytics](https://support.datapharm.com/knowledge/emc-analytics?hsLang=en#what-is-emc-analytics) - [How to Use emc analytics](https://support.datapharm.com/knowledge/emc-analytics?hsLang=en#how-to-use-emc-analytics) - [Additional Help](https://support.datapharm.com/knowledge/emc-analytics?hsLang=en#additional-help) - [General](https://support.datapharm.com/knowledge/general?hsLang=en#main-content) - [Contact us](https://support.datapharm.com/knowledge/general?hsLang=en#contact-us) - [Datapharm homepage](https://www.datapharm.com/) [![Chill listening crop-3](https://support.datapharm.com/hs-fs/hubfs/Datapharm%20icon%20+%20words%20848x195%20-%20standard.jpg?width=152&height=35&name=Datapharm%20icon%20+%20words%20848x195%20-%20standard.jpg "Chill listening crop-3")](https://www.datapharm.com/) Can't find what you need? Please email us at servicedesk@datapharm.com or call us on 01372 371 444 Copyright © 2026, Datapharm Ltd